Final Grade Submission
Effective August 25, 2017, there is a new method for submitting final grades. The new application is hosted within Eagle Service, but will still be accessed via the myAU portal (“Submit Final Grades” link).
There is a process for faculty to create a contract with the student for any Incomplete grades awarded. For each Incomplete grade, the faculty member must specify the requirements that must be completed, the date that the outstanding work is due, the default grade that will be awarded if the work is not completed, and the date that the default grade will replace the Incomplete.
If you have any questions during the grade submission process, please contact the Record Services team (record_services@american.edu).
Instructions for Submitting Final Grades
1. Click on the "Submit Final Grades" link in the portal (https://myau.american.edu).
2. You will be directed to the Eagle Service home page. Click on the "Faculty Grade Submission" section.
3. From the available terms, select the section you want to grade.
4. Once you select your section, click on the "Grading" tab.
5. On the Grading tab, you MUST click on the "Submit Final Grades" link in order to enter grades. The default view is the roster overview, and not the grade submission page.
6. Once you click on the "Submit Final Grades" section, you will be able to enter grades on a student-by-student basis using the drop-down grade selector.
The student's name and Student ID number will populate from the section. If the student never attended, put a check in the box under "Never Attended." If you select "Never Attended," you will not be able to enter a Last Date of Attendance.
If you select an FX or an ZX grade (administrative fail), you will be required to enter a Last Date of Attendance. Administrative fail is assigned by the instructor in lieu of a grade of F when a student never attended or ceased attending the class, rendering an assessment of academic performance impossible. Select a Final Grade from the drop-down list of available grades.
Pass/Fail classes now require the selection of a letter grade. Both the undergraduate and graduate academic regulations specify a minimum grade threshold to achieve a passing grade. Once the appropriate letter grade for the performance in the class is selected, the system will translate the grade to either a P or an FZ based on the letter grade selected and academic level associated with the class.
Faculty who award an Incomplete (I grade) must enter a date in the "Incomplete Grade Expire Date" column and complete the Incomplete Grade Contract via the Faculty Incomplete Grades Administration section in Eagle Service (additional instructions below).
Grades entered into the Faculty Grade Submission application are immediately sent to the student information system. For this reason, do not enter grades as "practice" or until you are ready to enter grades for the entire section.
How to Complete Incomplete Grade Contract and Changing Incomplete Grade to Final Grade
For the step by step instructions, please see the directions on the AU Registrar's website here.